B&B Meeting Notes – Feb. 6, 2013

We had a great time on Wednesday morning at the Children’s Museum of Pgh. and a productive, informative meeting!  A big “thank you” to George, Mercy and the Children’s Museum Cafe for hosting & catering our meeting.

Meeting Topics and Resources

  • Social media questions
    • What networks? Linkedin? Facebook? Twitter? Blog?  (Find out where your audience is.)
    • Personal vs. professional – a persistent question.
    • Slideshow: 10 Social Media for Business Myths.
  • Virtual servers
    • Is one physical server/computer that has been partitioned at the hard drive level to function as two or more separate servers (they share hardware resources, but have separated disk space and operating systems).
    • VMware:  “How Virtualization Works.”
    • It’s good to have a second server (physical, not virtual) to back up the virtual one(s).
    • Benefits – you can allocate hard drive space as needed, assign disk space “on the fly,” upfront costs are a little higher but the overall long-term costs are lower (less servers to replace).
    • VMware has a feature – ability to move servers to another server easily.
    • When should you virtualize?  Generally if you have three servers or more, you should begin to consider it.
    • Backups / disaster recovery – people typically use external hard drives or cloud-based backup.
    • Sonic CDP (stands for “Continuous Data Protection”) is a good backup tool.
    • Mobile app for remote access called 2X Client.
  • Internet service providers (ISPs)
    • Connectel is a local isp/phone broker, they get paid in commission by telecom companies, so orgs pay nothing to get their assistance.  Local rep is Doug Dembiczak / ddembiczak@connectelinc.com.
    • Considerations: having a redundant internet line, shared vs. dedicated, up/down speeds.
    • Free online speed test available.
  • Bring Your Own Device (BYOD) issues
    • Agency-owned vs. personal?
    • Who pays?  For equipment?  For data plans/service?
    • Important to have a policy for this.
  • Data/file system housekeeping policies
    • If your org has a document retention policy, use that for guidance on digital files.
    • Ok (and frequently necessary) to set limits on staff’s storage space.
    • A method for archiving email must be found.  Gmail is easy, Outlook and other programs are trickier.
    • 7 years seems to be a standard timeframe for keeping most docs, but check with your org’s solicitor for guidance.
    • Duplicate File Finder – free software that will go through your file system and find/display duplicate files.  Can be installed on a PC, doesn’t have to be the server.
  • SharePoint

Our next meeting will be at the Children’s Museum, Wednesday, March 6 (8:30-10 am).  Hope to see you there!

The 2013 Bagels & Bytes Meeting Calendar is here.

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s