Bagels & Bytes Meetings Notes – February 2014

Bagels & Bytes attendees sitting around a conference table having a lively discussion about technology.We held B&B-Allegheny at the Children’s Museum of Pittsburgh this month. Thank you to George, Mercy and the CMP staff for hosting us!

We will return to the Children’s Museum for next month’s meeting on Wednesday, March 5 (8:30-10 am).

Windows XP Migration / Upgrading to Windows 8.1

  • Support to be ending for XP in April 2014
  • Some not wanting to go to Win8
    • Desktop vs. main screen
    • 8.1 upgrades sometimes fail
    • Still feel like Win 8 is buggy
    • Can revert – make 8 look like 7
  • TechSoup has Windows 7 upgrades available (32 and 64 bit)
    • TechSoup also has the Software Assurance program – a 2 year window where you can obtain licenses for updated versions of software you’ve purchased through TS
  • What about giving old Win XP PCs away to staff or otherwise?
    • Recommend sign off a hold harmless agreement
    • Make sure wipe hard drive properly
  • RAM mostly going to be issue – many times can upgrade
  • Win 7 wipes old operating systems, does a fresh install
  • Window Easy Transfer tool is helpful
  • Don’t see value for 8 if no touch screen
  • Can add a program called Classic Shell to revert Win 8 to older look and feel
  • general consensus that IT staff are still getting numerous help desk calls about Win 7 – there is concern that upgrading to Win 8 will only increase help desk calls
  • Win 8 seems more geared to personal users
    • Win 8 has a different method for connecting to a network – Map Drives no longer there
    • No more file paths, have to search
    • Geared more toward the non-techie, it seems

File Transfer & Cloud Storage

Donor Management Databases

Social Media

  • Should/does it fall under Marketing or Tech?
    • Content support – marketing function
    • IT – for integration w/ website etc.
    • If small shop, sometimes have to do both
    • Different skill set for each side, content and technical
    • Facebook and other Ads – should come from marketing’s budget
  • Social media policies are a good idea (sample policies available here)
  • Social media committee also useful way to manage it
  • Google places – have to get verified
    • Can “claim” address etc. & include logo & keywords

Office 365

  • Desktop component
  • Online component
  • Office 365 info sheet for nonprofits (thanks, Johna!)
  • 2013 “Cartoonish” looking
  • Exchange 2013 lacks public folders (mailboxes instead)
  • NPOs get discount ($4.50/user per monthly)
  • Can access apps offline
  • Get bigger exchange mailbox
  • Better collaboration included in 365, but easier for tech savvy folks
  • Capital vs. operating expenditures (Always a concern)

Backups

Document Management Systems / Board Portals

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