Bagels & Bytes Meeting Notes – April 2016

The external view of the Frick's Community Room and corresponding Courtyard

Photo credit: Frick Art & Historical Center

This month, we are grateful to Linda Buker and the Frick Art & Historical Center for hosting us in the Frick’s new Community Room just off the Car & Carriage Museum!

I totally forgot to take photos at the meeting (the discussion was engaging!), so here’s an outside photo of the building taken from the museum’s corporate rentals brochure.

Here are the notes and resources from this month’s meetup. We’ll be back at the Frick on May 4 for our next meetup.

Age affecting tech usage in nonprofits

  • Younger folks “get” the concepts (ex: cloud computing) more easily because they are digital natives
  • There are notable social differences – not unusual to see two young people sitting four feet away from each other and chatting on their phones instead of talking
  • Younger generation also:
    • tends to have a faster response time
    • mixes personal and work
    • wants work-at-home and flexible scheduling

Time tracking and the upcoming changes to FLSA law regarding exempt/non-exempt staff

  • The question: how does your organization currently track staff time (if at all)?
    • Random audits / time samplings
    • “Lawyer’s Timekeeper” software if need minute by minute tracking
    • Sage/Schneider Downs software
    • Sentric software
    • RescueTime software
    • ADP app – clock in through cellphone app, which is connected to GPS so you can’t fib
  • Is there a trust issue at play here? Outside of the new law requirements, should we be tracking time or watching the levels of staff productivity?
  • It’s important to be consistent with policies on remote working and work flexibility

Other items discussed

Addendum

“Bagels & Bytes & Critters” Meeting Notes – June 2015

Front facade of Animal Rescue LeagueThis month we held our “summer outing” meetup at Animal Rescue League, in the East End of Pittsburgh.  Thank you so much to Dan Rossi and the ARL staff for hosting our meeting as well as giving us a fun and informative tour of their facility at the end of the meeting!

Here are the notes from the meeting (which are not as thorough as usual, because I was holding a kitten during most of the meeting):

We will have no meeting in July and will resume our regular monthly meetups on Wednesday, August 5, at Jewish Residential Services in Shadyside.  Enjoy the rest of your summer!

Winners of prizes at the meeting

Prize winners!

Attendees pose for a group photo

 

Bagels & Bytes Meeting Notes – October 2013

We were at ACHIEVA on the South Side this month and will return on November 6 for our next meeting.  A big “thank you” to Steve McDonell and the ACHIEVA staff for hosting us!

Topics (and interspersed random notes) we covered in this month’s meeting included:

  • Technology in nonprofits – increasing effective usage
    • training
    • culture change
    • expectations for staff
    • management buy-in
  • It’s important to take a break once in a while and breathe.
  • Cloud-based apps:
  • IT workload
    • there’s been a shift to project management, process improvement (more soft skills needed).
  • Verizon hotspots
    • Shop/view here
    • up to 8 users ($39-59.99/month)
    • portable 4G wi-fi (better than aircard b/c only one person can use that and doesn’t always work properly)
    • Medicaid funded agencies get discount from Verizon
  • BYOD
    • Trend moving towards paying stipends for BYOD phones and devices instead of providing devices
    • For BYOD, critical part is the on-boarding and off-boarding processes.
    • Permissions being set properly are very important as well – people should only have as much access as they need to do their jobs.
    • IT isn’t always told someone has been hired (or fired) until after it’s already happened
    • Ultipro – is an ADP competitor (Ultimate Software) – started all cloud-based, where ADP moved to the cloud a few years back
    • Ultipro lets you manage hiring/separation functions online, ADP does too, but it’s a third-party provider (with multiple sign-ons)
    • Can build in automated alerts to be notified when someone hired or leaves
    • Iron Stratus (look this up)
  • Document management
    • CompuCom – local vendor for ApplicationXtender document management software
    • ComDoc
    • Unicentric case management – has a built in way to scan and upload things in one shot
    • If have no high speed scanner, try to get volunteers or interns to help with scanning
    • Indexing is the hard port (some agencies use barcodes and standardized hand-filled out fields)

Hope to see you in November!  And mark your calendar now for the B&B Holiday Party at Dave & Buster’s in the Waterfront from 1-4 pm on December 6!

Allegheny Bagels & Bytes Meeting – May 2012

This was our final month at UCP/CLASS in Regent Square!  Once again, thank you to Michelle Hines and the UCP/CLASS staff for permitting us to use their space.

NOTE: There is no *regular* B&B meeting in June.  Instead we have Bagels & Bytes on a Boat, our “summer outing,” on June 13.  As in the past, we will hold our meeting on RiverQuest’s boat Explorer.  Get more information and find out how to RSVP here.

Resources and Notes from our May Meeting

  • Sharepoint (general discussion)
    • Makes document “versioning” easier
    • Saves file space and allows for better document management
    • Can start with the free edition and add capacity gradually or later
    • If you have a lot of docs, you should probably install Sharepoint on its own server
    • Windows 7 search is not as compatible with these files
    • Helps to decrease duplicate saved files across a network
  • Physical relocation of an organization’s office
    • Import to pull in tech and other departments
    • Planning for tech is crucial from early on
  • Case Management software
  • Remote PC access 
  • Getting tech support from large companies
    • Best time to call seems to be ~ 10 a.m. EST
    • Seems like one is less likely to be sent to off-shore representatives at this time of morning
  • Payroll solutions

The 2012 Bagels & Bytes Meeting Calendar is here.

Allegheny B&B – February 2012 Meeting

In Febuary, we were graciously hosted again by the Frick Art & Historical Center in Point Breeze.  Thank you to Linda, Chris and the Frick staff for hosting us!  Our next meeting will take place on Wednesday, March 7 at the same location from 8:30-10 a.m.  Visit the 2011 Bagels & Bytes Meeting Calendar for more information.

Topics and resources from the meeting include:

Allegheny B&B – November 2009 Meeting

We met again this month at ACHIEVA on the South Side. We will be at this location for the rest of 2009.

Here are the various resources discussed during this month’s meeting:

Our next meeting will be held at ACHIEVA on the South Side, on December 2. Please note that we are now holding our meeting from 8:30 – 10 am each month.

holiday lights
Join us for the Bagels & Bytes Holiday Party on Friday, December 4, from 1-4 p.m. at the Carnegie Science Center!

We will eat lunch in the cafe (each attendee pays for his or her own meal), receive a tour of RoboWorld led by our very own B&B-er Joe McLaughlin (who helped build the exhibit), and otherwise check out the rest of the exhibits and have fun!

The cost to attend is $6 per person (lunch not included) and RSVPs are required.  Call or email Cindy Leonard – 412-397-6007 or leonard@rmu.edu – to register.  Attendees from all Bagels & Bytes group are welcome to attend!

holiday lights

The Bagels & Bytes 2009 Calendar (including directions) is here.