Bagels & Bytes Meeting Notes – April 2017

We held our last meeting at Grow Pittsburgh for this year on April 5. Thank you Deidra and the GP staff for hosting us again! The weather finally appears to be warming up and we are looking forward to seeing everything in bloom next month when our meeting happens at the Frick Art & Historical Center on May 3!

Notes and resources from this month’s meeting:

  • MAAS 360
    • Protect mobile data
    • Can remotely wipe data for lost devices
    • Can pull out app shortcuts onto your phone desktop
  • Salesforce
    • Free up to 10 licenses
    • Not free to develop it out
    • How to clean up data?
    • Sometimes have to change your business process (like how data gets input)
    • When importing historical data, its frequently advisable to clean it up first
    • There are apps available for data cleanup that work with Salesforce
    • There are dupe record catching mechanisms built into Salesforce, but if data input is too different, they won’t catch everything
    • Set your data input policies in advance (example: abbreviations vs. spelling things out – St. vs. Street)
    • Average time to convert to a new database varies, typically 1-2 years
    • Need to think about the cost of holding onto bad data
    • How much data do you really need to bring over from the old system? You don’t carry all your assets in your pocket as cash, you may not need to carry all your data around in a single system either
    • Data/email cleanup idea: send an email around offering a drawing for a gift card to see who responds
  • Email integration with databases
  • Finding funding for technology
    • Write tech consistently into all of your grant proposals
    • Don’t be afraid to write separate proposals for technology too
  • Accessibility (non-tech discussion)

Bagels & Bytes Meeting Notes – April 2015

The new visitor center at the FrickThis month we met at the lovely Frick Art & Historical Center, which now boasts an awesome new visitor center!  Our deepest thanks to Linda and the Frick staff for hosting us!  We will be back at the Frick for our next meeting on May 6.

Here are the notes from this month’s meeting:

  • Upon asking attendees to reflect on their organization’s greatest present tech challenge, received these answers:
    • Doing things the same way all the time – always reactionary
    • Issues with proprietary content management system
    • Running remote meetings with board or staff
    • Social media usage – how to do it more effectively
    • Budgetary issues
    • No seat at the table
    • No tech plan
    • Need more buy in from staff, leadership and board
    • Utilization of volunteers for tech (what’s appropriate to let a volunteer handle vs. a staff member or vendor)
    • Managing tech volunteers
    • File storage, backup and recovery
  • Social media tips
    • Always use a photo when posting
    • Use shorter URLs (convert with Bit.ly or similar tool)
  • Lynda.com
    • Great for training videos on a wide variety of topics
  • Microlending/microfinance orgs online
  • Event registration tools
  • Books on tech planning
  • Managing technology using volunteers
    • Always good to create a job description with specific skills and duties spelled out
    • Know what’s appropriate for a volunteer vs. a staff member vs. a vendor
    • Recognize when you really need to make the jump from tech volunteer to paid tech staffer
    • NTEN Staffing and Investments Report 2014
  • Technology culture
    • Is a big challenge for many organizations
    • Sometimes fresh leadership causes a positive shift in a stale tech culture
    • How do you get people to realize the value of technology and that they really can’t do their jobs without adequate access to computing resources and data?
  • UpPrize content
  • TechNow 2015 Conference
    • Leaked news of the big speakers, not yet announced to public
      • Afternoon keynote will be Cody Switzer, Senior Editor at the Chronicle of Philanthropy
      • Opening plenary will be Kenya Boswell, President at BNY Mellon Foundation and Matt Zieger, Executive in Residence, Innovation, Forbes Funds

Allegheny B&B – April 2012 Meeting

This month we met at UCP/CLASS‘s (relatively) new building in Regent Square!  A huge thank you goes to Michelle Hines of UCP/CLASS for not only hosting the meeting, but for taking care of the food and running the meeting while Cindy Leonard was away at the 2012 Nonprofit Technology Conference.

We will meet one more time in this location on Wednesday, May 2, 8:30 – 10 AM, at the UCP/CLASS building just off the Parkway East (1400 S. Braddock).  Visit the 2012 Bagels & Bytes Meeting Calendar for more information.

Resources and Notes from the Meeting (also compiled by Michelle – thank you!!)

  • Telephone Recycling
    • Look at existing vendor as part of the sell agreement
    • Family Resources had a 3rd Party company they found
    • eBay
  • Credit Card Processing
  • Migration to WordPress from a CMS
    • Suggested talking to Cindy from the Bayer Center more (yes, please do at the next meeting – am sorry i missed this discussion!)
    • Great resources can be found if you search carefully on YouTube – especially helpful for training other staff.
    • Suggested making your own personal blog to get used to WordPress
    • Other options than WordPress
  • Some stories about project outcomes from Technology Consulting in the Community from CMU http://www.cmu.edu/tcinc/
  • Shared information on the Pittsburgh Chapter of the SharePoint User Group http://www.pittsburghsharepoint.com/pages/home.aspx
  • A good resource for computer licenses that you may not be able to get on Tech Soup is Constant Computer Bargains http://www.ccbnonprofits.com/
  • A discussion about how good Microsoft has made Office 365 look but need reviews on if Office 365 works like the presentation or is it truly lagging behind Google Apps.
  • Shared April Fools Pranks
    • Users leaving computer unlocked having auto text generated for them
    • Changing ringtone to the Emergency Weather tone
    • Tiger Direct’s personal nuclear power plant
    • For other you can visit this website: http://www.geekosystem.com/april-fools-2012/