Bagels & Bytes Meeting Notes – August 2018

Bagels & Bytes meeting in JRS's meeting room

Editor’s Note: This is last year’s meeting in JRS’s space. I forgot to take a photo from our recent meetup! – CL

We are back from our summer hiatus!  We met on Wednesday, August 1 at Jewish Residential Services, which is located inside of the Rodef Shalom building on Fifth Ave.  Thank you to Paula and the JRS staff for permitting us the use of their lovely meeting room space!

A quick reminder: TechNow 2018 conference registration is open and we have tiered pricing this year, so nonprofit attendees are charged between $25 and $100 to attend, based on annual budget size.  Learn more and register at: www.technowconference.org.  (TechNow is October 3, 2018.)

Here are the notes and resources from the meeting:

  • Bitcoin
  • Where to find someone to do an IT audit
    • Depends on what you need to have done
      • Bayer Center does strategic and comprehensive tech assessments
      • Hardware/network vendor will focus on the network and items attached to it, plus security
      • Financial auditor will have a completely different set of checkpoints and controls
  • Veterans Leadership Program has several job openings
  • Guidestar
    • To look up nonprofit information including 990 tax filings
  • Video streaming issues
    • Having trouble streaming over cloud-based network
    • Otherwise a good experience being in the cloud
    • JENLOR is a good vendor for cloud networks
  • Board portals
    • WordPress isn’t the best idea for this – search engines can still index media library even if you ask them not to in robots.txt file; have to do it through plugins
    • Boardbookit
    • Google Drive
    • Basecamp
  • Google for Nonprofits Group
  • Paper paychecks vs. direct deposit
    • 90 cents more per check for paper
    • Can do ACH through your bank for free
    • ADP
    • Paychex
  • Chromebooks
    • Kind of like thin client machines – limited functionality if they are offline
    • Best for accessing Internet based apps and websites
    • Can do much less with them if not connected to the Internet
  • TechSoup
    • You have to become a member, but it’s free to join
    • Pay nominal admin fee for software
    • Can add external IT representative to account so can purchase for the org
    • Be careful to read all of the eligibility and purchasing rules and requirements for each software vendor – all have different policies
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Bagels & Bytes Meeting Notes – March 2018

About the Meetup

We had a great March meetup at Grow Pittsburgh, with so many topics covered. Thank you to Rebekah and the Grow Pittsburgh staff for hosting us!

Following are the notes and resources mentioned during the meetup.

Windows 10

  • About 50% using Windows 10
  • Is 2013/2016 Office working fine on 10?
  • Office 365 runs on it too
  • Can make it look like Windows 7 if desired

Assorted Communications and Collaboration tools

  • Zoom
    • For vitual meetings and webinars
    • Doesn’t act up as much as tools like Skype, particularly when you get more than 10 people in the virtual meeting room
  • Workspace
    • Free for NPOs
    • Like Facebook for the workplace
    • Features:
      • Protected files
      • Video archiving
      • Chat
      • Only email in same domain can be added to network
      • Easier to use than Sharepoint
  • Slack
    • Similar to Workspace (above)
    • Widely used in corporate America

Moving to the Cloud

  • Want to move servers, print drivers, active directory
  • How will access VPN?
  • Krissy DeShetler wrote a post for the NTEN blog on moving to the cloud
  • Can move server to cloud & desktops if desired
  • Heavily reliant on Internet – need good connection
  • Can have multiple servers
  • Streaming video is challenging
  • VPN – looks the same when work at home, office, wherever
  • Can configure to mirror your current environment
  • Costs vary
  • JENLOR is one of a number of companies that provide this service, also NET Xperts
  • Less costly than on-premise most of the time
  • One location goes down, every other location stays up
  • Monthly fees vary, depending on space, # of users, support hours
  • Can still get TechSoup discounted licenses & have installed on VPN

Free Video and Photo Editing software

Resources to learn about the field (or for inexpensive hardware/software)

HRIS Systems

Bagels & Bytes Meeting Notes – March 2016

Note from CL: I owe a huge thank you to the group for stepping up to self-manage the meetup in my absence!  Extra, extra thanks to Rebekah Jenkins and the Grow Pgh staff, not only for hosting us, but for picking up the breakfast food too.  I’m so grateful and touched by the aspect of “community” that we have in our group.  You all rock!

Bagels & Bytes attendees discussing tech around a large conference tableNext month we will be having our meetup at the Frick Art & Historical Center in Point Breeze on Wednesday, 4/6.  I hope to see you there!

Here are the notes and resources from the meeting (thanks Nicole and Heather!):

General Troubleshooting

  • Discussed a BYOD problem Johna is having
  • Discussed a Office 2013 issue with deleting a recurring appt that then dupes itself

Disposing of Old Equipment

  • Computer Reach – recycling for anything but CRT monitors, they re-image them to Linux OS for redistributing to other orgs (small fee applies for wiping drives)
  • DBAN program – for wiping drives
  • YUMI – turn a flash drive into a Boot Device
    • will check all partitions

Bagels & Bytes attendees discussing tech around a large conference tableAnti-virus Recommendations

  • Best to have same AV software on all equipment for ease of maintenance to serve out updates
  • No McAfee
  • Norton (cloud based, good price through Techsoup)
  • Symantec ($4/license, can clas with Spiceworks and other software)
  • Avast (free AV)
  • Avira (free AV)
  • ClamWin (free, open source AV)
  • ESET (good for Windows OS updates and AV)
  • Webroot
  • Malwarebytes

Internet in the Field

  • phone tether vs hotspot vs tablet with data
  • Tether to cell and reimburse?
  • Mobile app – enter the info offline then synchronize?
  • Voice dictation in Google Docs?
  •  Chromebook – can split between Gmail logins but need wifi
  • Add as tether ($10 on Verizon)
  • Firefox, other programs will tether outside the phone

Google Grants

Bagels & Bytes attendees discussing tech around a large conference tableHacking

Policy re: Encryption

  • Should company sponsored cell phones have encryption?
  • Formatting into partitions w/encryption
  • Diskcrypter

Passwords

Document Sharing in Real Time

  • Google Drive vs secure intranet (Drive is real time, local server would have file locking occurring)
  • Egnyte – cloud-based server with apps or in browser
  • 2 people in the local file on a shared drive can corrupt the file

Encrypted Flash Drives

  • Use an app or can buy some with encrypted options
  • Some external drives are encrypted (some numeric and some biometric) of the hardware (not the software)
  • Enclosure also that takes any laptop drive

Outsourcing IT

Moving Email to the Cloud

  • Moving email to Google or Office 365 can cut IT costs $100K to $60K.
  • Include data migration if you go Exchange to cloud
  • Ask if you can migrate email yourself