Bagels & Bytes Meeting Notes – April 2016

The external view of the Frick's Community Room and corresponding Courtyard

Photo credit: Frick Art & Historical Center

This month, we are grateful to Linda Buker and the Frick Art & Historical Center for hosting us in the Frick’s new Community Room just off the Car & Carriage Museum!

I totally forgot to take photos at the meeting (the discussion was engaging!), so here’s an outside photo of the building taken from the museum’s corporate rentals brochure.

Here are the notes and resources from this month’s meetup. We’ll be back at the Frick on May 4 for our next meetup.

Age affecting tech usage in nonprofits

  • Younger folks “get” the concepts (ex: cloud computing) more easily because they are digital natives
  • There are notable social differences – not unusual to see two young people sitting four feet away from each other and chatting on their phones instead of talking
  • Younger generation also:
    • tends to have a faster response time
    • mixes personal and work
    • wants work-at-home and flexible scheduling

Time tracking and the upcoming changes to FLSA law regarding exempt/non-exempt staff

  • The question: how does your organization currently track staff time (if at all)?
    • Random audits / time samplings
    • “Lawyer’s Timekeeper” software if need minute by minute tracking
    • Sage/Schneider Downs software
    • Sentric software
    • RescueTime software
    • ADP app – clock in through cellphone app, which is connected to GPS so you can’t fib
  • Is there a trust issue at play here? Outside of the new law requirements, should we be tracking time or watching the levels of staff productivity?
  • It’s important to be consistent with policies on remote working and work flexibility

Other items discussed

Addendum

Bagels & Bytes Meeting Notes – October 2013

We were at ACHIEVA on the South Side this month and will return on November 6 for our next meeting.  A big “thank you” to Steve McDonell and the ACHIEVA staff for hosting us!

Topics (and interspersed random notes) we covered in this month’s meeting included:

  • Technology in nonprofits – increasing effective usage
    • training
    • culture change
    • expectations for staff
    • management buy-in
  • It’s important to take a break once in a while and breathe.
  • Cloud-based apps:
  • IT workload
    • there’s been a shift to project management, process improvement (more soft skills needed).
  • Verizon hotspots
    • Shop/view here
    • up to 8 users ($39-59.99/month)
    • portable 4G wi-fi (better than aircard b/c only one person can use that and doesn’t always work properly)
    • Medicaid funded agencies get discount from Verizon
  • BYOD
    • Trend moving towards paying stipends for BYOD phones and devices instead of providing devices
    • For BYOD, critical part is the on-boarding and off-boarding processes.
    • Permissions being set properly are very important as well – people should only have as much access as they need to do their jobs.
    • IT isn’t always told someone has been hired (or fired) until after it’s already happened
    • Ultipro – is an ADP competitor (Ultimate Software) – started all cloud-based, where ADP moved to the cloud a few years back
    • Ultipro lets you manage hiring/separation functions online, ADP does too, but it’s a third-party provider (with multiple sign-ons)
    • Can build in automated alerts to be notified when someone hired or leaves
    • Iron Stratus (look this up)
  • Document management
    • CompuCom – local vendor for ApplicationXtender document management software
    • ComDoc
    • Unicentric case management – has a built in way to scan and upload things in one shot
    • If have no high speed scanner, try to get volunteers or interns to help with scanning
    • Indexing is the hard port (some agencies use barcodes and standardized hand-filled out fields)

Hope to see you in November!  And mark your calendar now for the B&B Holiday Party at Dave & Buster’s in the Waterfront from 1-4 pm on December 6!

Allegheny B&B – April 2011 Meeting

This month we met at UCP/CLASS on Centre Avenue in Oakland.  Thank you to Michelle Hines and her crew for having us!

Here are notes and resources from the meeting:

Software for human resources-related tasks

We noted that there are many commercial packages out there, but many are not suitable for nonprofits.  Johna Lingelbach from the Allegheny Conference shared a report that she obtained from http://www.business-software.com/HRM.

Other Discussion Items & Resources

  • Application Xtender (for archiving):  http://www.emc.com/products/detail/software2/applicationxtender.htm
  • Cloud Computing:
    • Capital vs. operational budgeting/funding?
    • Cost factors – # of servers, bandwidth, space needed
  • End of life cycle for Access (has anyone heard?)
    • What would replace it?
      • SQL Management Studio Express (comes in SQL Server 2008)
        • Can take a class on SQL at CCAC for $100, in their Ed-to-go courses
        • SQL reporting
          • Use the built-in Microsoft report writer
          • Use Crystal Reports

We will meet next month at UCP/CLASS, 4638 Centre Ave., Pittsburgh,
on Wednesday, May 4, 2011.  Please join us!


Get 2011 B&B meeting info and location/directions here.