Bagels & Bytes Meeting Notes – October 2016

Bagels & Bytes attendees sitting around a conference table discussing tech for nonprofitsWe met this month at ACHIEVA in the South Side.  Thank you to Steve, Nicole and Dave for hosting us!  We’ll be back at ACHIEVA for November’s meetup.

Here are the notes from this month’s meetup:

Cybersecurity

MS Office

  • MS Office – no more clipart
    • Get images from Bing.com now
    • Have to watch for viruses when getting images off the web

Databases for nonprofits

Mobile Internet Hardware

  • How to get Internet when working in places without it or when travelling abroad?
  • Mobile hotspots or devices that provide wi-fi
    • Verizon Jetpack (can get global plans)
      • Connect 10 users to one and devices can talk to each other
      • Data plan required
        • ~$85/250mb
        • Verizon has nonprofit flat rate for NPOs, unlimited data, domestic only
      • Can buy SIM card, swap out, use that country’s domestic plan while traveling
    • T-Mobile 2G (unlimited international data)
    • Satelite wi-fi
    • When build websites
      • Have to consider slow internet
      • Consider audience
    • Google Fiber – setting up in cities where city owns infrastructure

Other Topics

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Bagels & Bytes Meeting Notes – September 2016

We held our September meetup at Jewish Residential Services again this month. We appreciate Paula and the JRS staff for hosting us!  Next month we go to ACHIEVA in the South Side, Oct. 5, 8:30 am start time.

A quick reminder that TechNow conference registration is still in Early Bird mode until September 30.  If you need to register, be sure to do it in the upcoming week to get the best price!

Here are the notes and resources from this month’s meeting:

Linux

  • Linux OS – alternative to Windows
  • Have to find alternative software but that’s possible- Open Office, GIMP, etc.

WordPress

  • Going rate for content updates $50-150 – depends on speed of person and hourly rate
  • For DIY updates, try free Easy Updates Manager plugin
  • We discussed best practices for finding a developer
    • Response time
    • Price point
    • Ongoing costs

Salesforce Implementation

Telephone Systems

Google Grants

  • Google Grants – Need to be a 501(c)(3) with valid website
  • Give you access to:
    • Google Apps
    • $10K/month in Adwords (don’t have to use it all)
      • Some requirements for ads (no video, for example) (can’t just ask for money)
      • Promote events, etc
      • Have to login quarterly to make sure till active (& ads still relevant)
      • Can use keywords/targeted words

Task/project Management

Bagels & Bytes Meeting Notes – February 2016

web-IMG_1594For the first meetup of the new year, we went to a new location: Grow Pittsburgh in the East End.  A big “thank you” to Rebekkah and the GP staff for hosting us this month!

Here are the notes and resources from this month’s meetup:

Random resources and links

Swag winners

This month’s winners of NTEN swag!

  • Other local tech meetup groups
  • Recent Apple press release – working on long range wireless charging for devices
  • KDKA story about devices, including a suitcase that will power all of your devices (the story has been removed, but here’s a link to bluesmart, the maker of “the most powerful carry-on in the world”)

SalesForce

  • What to use for selling items and service online (integrations)

Fair Market Value

  • Got into a discussion about deducting FMV from tickets or auctioned items
  • Some software assists with this process and generates the proper receipts and some does not
  • Can get fined for not giving FMV receipts
  • Learn more about FMV at IRS.gov

Sources of Data About Nonprofits

Legacy Equipment

  • How long should you hold onto old equipment in order to retrieve older data from it (example: SCSI drives and servers that can handle them)?
  • Sometimes, if you really need the backup, you have to purchase duplicates of the equipment in question and keep in the closet “just in case”
  • Better to migrate data to a newer and/or cloud-based system
  • Communication between IT and end users is crucial when considering upgrades

Software News

Where to Find Technology Help

Bagels & Bytes Meeting Notes – August 2015

Rodef Shalom exterior buildingAugust Meetup

Our meetup is back from its July break! We met on August 5 at Jewish Residential Services in the Rodef Shalom Congregation building in Shadyside. Thank you so much to Paula and the JRS staff for hosting us!

We will be back at JRS for our September 2 meeting. Remember to join our new Meetup.com group to get meeting reminders and easily RSVP each month!

Meeting Notes

Laptop Borrowing Policy

  • Who should be responsible for damages if incurred?
  • Is there a difference between using the org-owned equipment for work or personal, at home vs. office, when damage incurred?
  • Generally agreed that insurance should cover equipment
  • Some orgs require staff to pay for damaged equipment. We discussed the legality of this and there are many aspects of labor law to consider before implementing such a policy (read this article)
  • Always have your organization’s solicitor review policies before implementing
  • A Bring-your-own-device (BYOD) policy is also a good idea these days and every organization should have a general Acceptable Use of Technology policy
  • Rather than issuing laptops, might a tablet computer work for staff working in the field?
  • Mobile Device Management (MDM) software can provide protection against data loss or violation, frequently giving encryption capabilities, keeping data from being stored directly on the device and/or ability to reset or “wipe” a device if lost or stolen

Website Management

  • Managing through designer or in-house?
  • What to do when designer not very responsive to needs or requests?
  • Sometimes it’s a control issue, developer won’t let organization do updates, even if a possibility
  • A content management system (CMS) helps, like WordPress or Drupal – something with permissions/roles
    • If want to bring duties in-house, WordPress is widely used and easily learned
    • Good tutorials at www.wpbeginner.com

Making case for getting reimbursed for cellphones from organization

  • How to convince management to reimburse for personal cell phone usage when used for work (how to make case)?
    • Track usage
    • Document what other organizations doing
    • Rally co-workers to cause before approaching management
  • Could do virtual PBX or Google Voice to provide Single number instead of giving out cell

How to provide wi-fi to staff working in the field or travelling

  • Tether phone as hotspot
  • Get a personal hotspot (mi-fi)
  • If at a regular location in the field, see if can get a cable modem or DSL account from a local provider and run it to a nearby building (may have to find and negotiate with a local building owner)
  • Probably need to make case to management for data usage requirements vs. cost

New meetup group: Google Apps for Nonprofits

  • Spearheaded by several local people, including Ben Weaver, Kevin Driscoll
  • Email Kevin Driscoll for details

Meeting Notes – May 1, 2013

Once again, we enjoyed the spring scenary at Frick Art & Historical Center!  Next month is our annual summer outing, Bagels & Bytes on a Boat.

The 2013 Bagels & Bytes Meeting Calendar is here.

Here are the notes from this month’s meeting:

Software

Nonprofit vs. for-profit mindsets towards technology

  • For-profits tend to implement more quickly, things don’t have to be perfect

Website getting hacked

  • WordPress – have to apply the updates, can get hacked pretty easily
  • Also shouldn’t keep admin username

Botnets

Online donations

Big data

Allegheny B&B Meeting – September 2012

This month was our final meeting at Jewish Residential Services’ office in Rodef Shalom, Shadyside.  Once again, we are grateful to Paula Pagnotta and JRS for hosting!  Next month (Oct. 3, same time as usual) we will be at ACHIEVA on Bingham Street in the South Side.

Resources and Notes from our September Meeting

  • Discussed Michelle’s SharePoint class that she’s teaching at the Bayer Center the morning of Oct. 30.  (See our online catalog for details if you are interested.)
  • Talked about TechNow (Oct. 25)
  • Board portals – can create a simple one using WordPress’s private pages function
  • Dreamhost has free WordPress hosting for nonprofits
  • Windows 2012 server available now
  • Windows 8 coming soon  – supposedly the day after TechNow (Oct. 26)
  • IE vs. Firefox vs. Chrome?
    • Depends on applications you are running at org
    • Introducing different browsers means supporting different browsers
    • Don’t always see an error message…sometimes just blank screen
  • Rose having monthly staff tech tips meeting.
    • Tries to do a few tips each month that everyone relates to.
    • Very quick less than half hour
      • YouTube is a good source for tech tutorials
      • Idea – Searching for the text of the error message
      • Idea – Summer searching videos released by google…was a class
      • Idea – Alt+f for finding specific words on a page, for example
  • Dual monitors are slowly becoming more popular…can increase productivity
  • Fundraising database question – what else is out there besides Sage?
  • For mass emails, Vertical Response offers a nonprofit account with 10K free emails per month.  MailChimp also has a free plan.  (Both similar to Constant Contact, but generally less expensive.)

Finally, Deb Cherry sent this resource after the meeting – “This might be useful resource for folks looking into mobile deployments and/or BYOD. Especially the iPhone Configurator Utility (iPad too).”
https://www.apple.com/support/iphone/enterprise/  Thanks, Deb!

 

The 2012 Bagels & Bytes Meeting Calendar is here.

Allegheny B&B – April 2012 Meeting

This month we met at UCP/CLASS‘s (relatively) new building in Regent Square!  A huge thank you goes to Michelle Hines of UCP/CLASS for not only hosting the meeting, but for taking care of the food and running the meeting while Cindy Leonard was away at the 2012 Nonprofit Technology Conference.

We will meet one more time in this location on Wednesday, May 2, 8:30 – 10 AM, at the UCP/CLASS building just off the Parkway East (1400 S. Braddock).  Visit the 2012 Bagels & Bytes Meeting Calendar for more information.

Resources and Notes from the Meeting (also compiled by Michelle – thank you!!)

  • Telephone Recycling
    • Look at existing vendor as part of the sell agreement
    • Family Resources had a 3rd Party company they found
    • eBay
  • Credit Card Processing
  • Migration to WordPress from a CMS
    • Suggested talking to Cindy from the Bayer Center more (yes, please do at the next meeting – am sorry i missed this discussion!)
    • Great resources can be found if you search carefully on YouTube – especially helpful for training other staff.
    • Suggested making your own personal blog to get used to WordPress
    • Other options than WordPress
  • Some stories about project outcomes from Technology Consulting in the Community from CMU http://www.cmu.edu/tcinc/
  • Shared information on the Pittsburgh Chapter of the SharePoint User Group http://www.pittsburghsharepoint.com/pages/home.aspx
  • A good resource for computer licenses that you may not be able to get on Tech Soup is Constant Computer Bargains http://www.ccbnonprofits.com/
  • A discussion about how good Microsoft has made Office 365 look but need reviews on if Office 365 works like the presentation or is it truly lagging behind Google Apps.
  • Shared April Fools Pranks
    • Users leaving computer unlocked having auto text generated for them
    • Changing ringtone to the Emergency Weather tone
    • Tiger Direct’s personal nuclear power plant
    • For other you can visit this website: http://www.geekosystem.com/april-fools-2012/