Bagels & Bytes Meeting Notes – May 2018

Bagels & Bytes attendees at the Frick

About the meetup

We had lovely weather for our meetup at the Frick Pittsburgh on May 2! The grounds at the Frick are so gorgeous at this time of year. We thank Lynn, Linda and the Frick staff for hosting us!

Our meetup group will take a break for June and July, and resume meeting on August 1 at Jewish Residential Services in Rodef Shalom Congregation in Shadyside. In the meantime, enjoy your summer!

winners of this month's swag

Joe and Rosemary won this month’s giveaways – an NTEN t-shirt and NTEN shoestrings!

Here are the notes and resources from the meetup:

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Bagels & Bytes Meeting Notes – March 2018

About the Meetup

We had a great March meetup at Grow Pittsburgh, with so many topics covered. Thank you to Rebekah and the Grow Pittsburgh staff for hosting us!

Following are the notes and resources mentioned during the meetup.

Windows 10

  • About 50% using Windows 10
  • Is 2013/2016 Office working fine on 10?
  • Office 365 runs on it too
  • Can make it look like Windows 7 if desired

Assorted Communications and Collaboration tools

  • Zoom
    • For vitual meetings and webinars
    • Doesn’t act up as much as tools like Skype, particularly when you get more than 10 people in the virtual meeting room
  • Workspace
    • Free for NPOs
    • Like Facebook for the workplace
    • Features:
      • Protected files
      • Video archiving
      • Chat
      • Only email in same domain can be added to network
      • Easier to use than Sharepoint
  • Slack
    • Similar to Workspace (above)
    • Widely used in corporate America

Moving to the Cloud

  • Want to move servers, print drivers, active directory
  • How will access VPN?
  • Krissy DeShetler wrote a post for the NTEN blog on moving to the cloud
  • Can move server to cloud & desktops if desired
  • Heavily reliant on Internet – need good connection
  • Can have multiple servers
  • Streaming video is challenging
  • VPN – looks the same when work at home, office, wherever
  • Can configure to mirror your current environment
  • Costs vary
  • JENLOR is one of a number of companies that provide this service, also NET Xperts
  • Less costly than on-premise most of the time
  • One location goes down, every other location stays up
  • Monthly fees vary, depending on space, # of users, support hours
  • Can still get TechSoup discounted licenses & have installed on VPN

Free Video and Photo Editing software

Resources to learn about the field (or for inexpensive hardware/software)

HRIS Systems

Bagels & Bytes Meeting Notes – October 2016

Bagels & Bytes attendees sitting around a conference table discussing tech for nonprofitsWe met this month at ACHIEVA in the South Side.  Thank you to Steve, Nicole and Dave for hosting us!  We’ll be back at ACHIEVA for November’s meetup.

Here are the notes from this month’s meetup:

Cybersecurity

MS Office

  • MS Office – no more clipart
    • Get images from Bing.com now
    • Have to watch for viruses when getting images off the web

Databases for nonprofits

Mobile Internet Hardware

  • How to get Internet when working in places without it or when travelling abroad?
  • Mobile hotspots or devices that provide wi-fi
    • Verizon Jetpack (can get global plans)
      • Connect 10 users to one and devices can talk to each other
      • Data plan required
        • ~$85/250mb
        • Verizon has nonprofit flat rate for NPOs, unlimited data, domestic only
      • Can buy SIM card, swap out, use that country’s domestic plan while traveling
    • T-Mobile 2G (unlimited international data)
    • Satelite wi-fi
    • When build websites
      • Have to consider slow internet
      • Consider audience
    • Google Fiber – setting up in cities where city owns infrastructure

Other Topics

Bagels & Bytes Meeting Notes – April 2016

The external view of the Frick's Community Room and corresponding Courtyard

Photo credit: Frick Art & Historical Center

This month, we are grateful to Linda Buker and the Frick Art & Historical Center for hosting us in the Frick’s new Community Room just off the Car & Carriage Museum!

I totally forgot to take photos at the meeting (the discussion was engaging!), so here’s an outside photo of the building taken from the museum’s corporate rentals brochure.

Here are the notes and resources from this month’s meetup. We’ll be back at the Frick on May 4 for our next meetup.

Age affecting tech usage in nonprofits

  • Younger folks “get” the concepts (ex: cloud computing) more easily because they are digital natives
  • There are notable social differences – not unusual to see two young people sitting four feet away from each other and chatting on their phones instead of talking
  • Younger generation also:
    • tends to have a faster response time
    • mixes personal and work
    • wants work-at-home and flexible scheduling

Time tracking and the upcoming changes to FLSA law regarding exempt/non-exempt staff

  • The question: how does your organization currently track staff time (if at all)?
    • Random audits / time samplings
    • “Lawyer’s Timekeeper” software if need minute by minute tracking
    • Sage/Schneider Downs software
    • Sentric software
    • RescueTime software
    • ADP app – clock in through cellphone app, which is connected to GPS so you can’t fib
  • Is there a trust issue at play here? Outside of the new law requirements, should we be tracking time or watching the levels of staff productivity?
  • It’s important to be consistent with policies on remote working and work flexibility

Other items discussed

Addendum

B&B Meeting Notes – Apr. 3, 2013

This month, a big “thank you” goes to the Frick Art & Historical Center and our pal there, Linda!  We will meet one more time at the Frick on May 1.  (Then it’s time for B&B on a Boat in June!)

The 2013 Bagels & Bytes Meeting Calendar is here.

Here are the notes from this month’s meeting:

Business process

Managing board meetings / creating board packets

  • Acrobat Pro – for building board packets
  • Board portal – Schneider Downs document management system
  • Google Drive – need a google account to use
  • Filezilla FTP, hosted in-house, assign rights to users, (don’t let people post, only pull files)
  • For sensitive documents, that aren’t to be printed, some portals have security built in
  • Think acrobat has a enter password to limit printing
  • Do board members ever complain about having to print materials for themselves for meetings?
  • If they have iPads, that helps, but not all do.

Podcasting

  • Hosting – free at Podbean.com
  • Why aren’t more people doing podcasting?  Primarily content – takes a lot of time to come up with content.

Meeting organization software

Archiving files

Bagels & Bytes on a Boat – June 2011

We held our third annual Bagels & Bytes on a Boat on Wednesday, June 8, 2011.  RiverQuest graciously permitted us to use their beautiful boat Explorer for our meeting.  We had a great turnout and a great time!

Here are resources from the meeting (photos will be uploaded in a separate post on this blog shortly):

We have no B&B meeting in July, but will be back on Wednesday, August 3, at Rodef Shalom in Shadyside.  Have a great summer!

Allegheny B&B – October 2009 Meeting Notes

We met this month at ACHIEVA on the South Side. We will be at this location for the rest of 2009.

We discussed Microsoft SharePoint quite a bit during the meeting.  We determined that:

  • It is a good tool for an Intranet.
  • It must be well-planned out before implementation.
  • It is ideal for sharing files and forms across an organization.
  • You can use it to replace paper newsletters (internal only, obviously)
  • It can be connected to Exchange server.

Here are the various other resources discussed during this month’s meeting:

Our next meeting will be held at ACHIEVA on the South Side, on November 4. Please note that we are now holding our meeting from 8:30 – 10 am each month.

The Bagels & Bytes 2009 Calendar (including directions) is here.